You can quickly and easily add a screenshot
to your Office file to enhance the readability or capture information
without leaving the program that you are working in. This feature is
available in Microsoft Excel, Outlook, PowerPoint, and Word. You can use
it to take a picture of all or part of the windows open on your
computer. These screenshots are easy to read in printed documents and on
PowerPoint slides that you project.
Screenshots are useful for capturing snapshots of information that
might change or expire, such as a breaking news story or a
time-sensitive list of available flights and rates on a travel Web site.
Screenshots are also helpful for copying from Web pages and other
sources whose formatting might not successfully transfer into the file
by any other method. Screenshots are static images. When you take a
screenshot of something (for example, a Web page), and the information
changes at the source, the screenshot is not updated.When you click the Screenshot button, you can insert the whole program window or use the Screen Clipping tool to select part of a window. Only windows that have not been minimized to the taskbar can be captured.
When you choose Screen Clipping, your entire window will temporarily become opaque or “frosted over”. After you select the part of the window that you want, your selection will show through this opaqueness.
Open program windows are displayed as thumbnails in the Available Windows gallery and when you pause your pointer over a thumbnail, a tooltip pops up with the program name and document title. For example, if you are in Word, you might see Microsoft Excel - Book 1 as a minimized window that you could add to your Office file.
Which Office program are you using?
Excel
Note Only one screenshot at a time can be added. To add multiple screenshots, repeat steps 2 and 3 below.- Click the worksheet that you want to add the screenshot to.
- On the Insert tab, in the Illustrations group, click Screenshot.
- Do one of the following:
- To add the whole window, click the thumbnail in the Available Windows gallery.
- To add part of the window, click Screen Clipping, and when the pointer becomes a cross, press and hold the left mouse button to select the area of your screen that you want to capture.
If you have multiple windows open, click the window you want to clip from before clicking Screen Clipping. When you click Screen Clipping, the program you are working in is minimized and only the window behind it is available for clipping.
Tip After you add the screenshot, you can use the tools on the Picture Tools tab to edit and enhance the screenshot.
Top of PageOutlook
Note Only one screenshot at a time can be added. To add multiple screenshots, repeat steps 2 and 3 below.- Click the e-mail message that you want to add the screenshot to.
- On the Insert tab, in the Illustrations group, click Screenshot.
- Do one of the following:
- To add the whole window, click the thumbnail in the Available Windows gallery.
- To add part of the window, click Screen Clipping, and when the pointer becomes a cross, press and hold the left mouse button to select the area of your screen that you want to capture.
If you have multiple windows open, click the window you want to clip from before clicking Screen Clipping. When you click Screen Clipping, the program you are working in is minimized and only the window behind it is available for clipping.
Tip Read this Outlook blog post to see how you can add a screen clipping to an email message. Top of PagePowerPoint
Note Only one screenshot at a time can be added. To add multiple screenshots, repeat steps 2 and 3 below.- Click the slide that you want to add the screenshot to.
- On the Insert tab, in the Images group, click Screenshot.
- Do one of the following:
- To add the whole window, click the thumbnail in the Available Windows gallery.
- To add part of the window, click Screen Clipping, and when the pointer becomes a cross, press and hold the left mouse button to select the area of your screen that you want to capture.
If you have multiple windows open, click the window you want to clip from before clicking Screen Clipping. When you click Screen Clipping, the program you are working in is minimized and only the window behind it is available for clipping.
Tip After you add the screenshot, you can use the tools on the Picture Tools tab to edit and enhance the screenshot. Top of PageWord
Note Only one screenshot at a time can be added. To add multiple screenshots, repeat steps 2 and 3 below.- Click the document that you want to add the screenshot to.
- On the Insert tab, in the Illustrations group, click Screenshot.
- Do one of the following:
- To add the whole window, click the thumbnail in the Available Windows gallery.
- To add part of the window, click Screen Clipping, and when the pointer becomes a cross, press and hold the left mouse button to select the area of your screen that you want to capture.
If you have multiple windows open, click the window you want to clip from before clicking Screen Clipping. When you click Screen Clipping, the program you are working in is minimized and only the window behind it is available for clipping.
Tip After you add the screenshot, you can use the tools on the Picture Tools tab to edit and enhance the screenshot.Source: http://office.microsoft.com/en-us/excel-help/insert-a-screenshot-or-screen-clipping-HA010355185.aspx
Here's
another feature in Office 2013 you might find useful. A Built-in
Screenshot Tool within your programs like Word and Excel. You can use it
to add screenshots to your documents without having to leave the page.
How will this feature help? Let's say you want to take a screenshot of a
website you have on the background. Instead of saving the screenshot as
a picture and uploading it to Word as an image, you can directly get a
screenshot on your document. Here's how:
The
Screenshots Tool can be found in the same location for Word, Excel and
Outlook 2013. From the Ribbon, click on the Insert tab.
In
the Illustrations group, click on Screenshot. In the dropdown, you can
choose to either add a whole window or use the Clipping tool to add part
of the window. In this example, we will first take a screenshot of the
whole window. Choose a window from the available thumbnails.
The
screenshot of the window will now appear on your document. You can
resize, rotate and use other formatting options on the picture. Use the
Picture Tools tab to enhance the picture.
Screen Clipping will let you add a screenshot of part of the window.
Screen
Clipping gives you a couple of seconds to choose a window and then
brings up the screen clipping interface. This is similar to the Snipping
Tool. Once you select an area, it will appear on the document.
If
you're using PowerPoint 2013, the Screenshot tool can be found in the
Insert tab under Images group. The steps involved in adding the
screenshot are the same.
How to Use Screenshots in Excel 2013
Excel 2013 supports the creation of screenshot graphics of
objects on your Windows desktop that you can automatically insert into
your worksheet.
To take a picture of a window open on the desktop or any other object
on it, select the Screenshot drop-down button in the Illustrations group of the Ribbon’s Insert tab (Alt+NSC).Excel then opens a drop-down menu that displays a thumbnail of available screen shots (ones currently available) followed by the Screen Clipping item. To take a picture of any portion of your Windows desktop, click the Screen Clipping option (or press Alt+NSCC).
Excel then automatically minimizes the Excel program window on the Windows taskbar and then brightens the screen and changes the mouse pointer or Touch Pointer to a thick black cross. You can then use this pointer to drag an outline around the objects on the Windows desktop you want to include in the screenshot graphic.
The moment you release the mouse button or remove your finger or stylus from the touchscreen, Excel 2013 then automatically re-opens the program window to its previous size displaying the selected graphic containing the Windows screenshot. You can then resize, move, and adjust this screenshot graphic as you would any other that you add to the worksheet.
Excel automatically saves the screenshot graphic that you add to a worksheet when you save its workbook.
However, the program does not provide you with a means by which to save
the screenshot graphic in a separate graphics file for use in other
programs.
If you need to do this, you should select the screenshot graphic in
the Excel worksheet, copy it to the Windows Clipboard, and then paste it
into another open graphics program where you can use its Save command
to store it in a favorite graphics file format for use in other
documents.Source: http://www.dummies.com/how-to/content/how-to-use-screenshots-in-excel-2013.html?cid=dn_article
